1. No jargon / idioms: It is likely that the parents who are receiving your report are ESOL students and/or may not be from the same part of the world that you are from. 2. No acronyms: PTC / IB / MYP / SST / AP / IT / HW are all commonly used by us but may not be understood by our parents. 3. Limited first person sentences: Using 'I believe/think' instead of the 'grade level teachers have commented/remarked' makes it sound like it is just your opinion and not something that was agreed upon in your discussions. 4. Do not identify other students or refer to a particular student: If a child should refrain from sitting next to their best friend in class because it can be disruptive, do not name the best friend in the report. 5. Make evidence-based comments: If you state that the student is 'struggling in science', there needs to be a focus on what exactly is the root of the struggle, i.e. homework is usually incomplete, does not work in class, appears to be extremely tired, etc. 6. Provide/Suggest Solutions: Stating the problem / challenges to a parent is important, but their immediate reaction will be...what are we going to do about this. They will need some guidance from you, i.e. office hours, counselling, specific club selections, meet as a family with the teacher etc.
Reporting Timeline Trimester 1: Progress Report Narrative Comments to Partners by November 9, 4:00 pm Levels of Achievement (for most criteria) by November 14, 4:00 pm Proofread Narratives up on MB for admin check by November 16, 4:00 pm Reports published to parents/students by November 19, 4:00 pm Trimester 2: Progress Report Narrative Comments to Partners by March 1, 4:00 pm Levels of Achievement (for all four criteria) by March 6, 4:00 pm Proofread Narratives up on MB for admin check by March 8, 4:00 pm Reports published to parents/students by March 11, 4:00 pm Trimester 3: End of Year Report Final Grades on MB by May 31, 4:00 pm Narrative Comments to Partners by June 3, 4:00 pm / Published on MB by 6th 4:00 pm. Reports published by June 10th, 4:00 pm